Episode 71: You got mail

Hi Everyone,

Next to using your smartphone as a….well…phone, checking your email is probably one of the most used function. So, reply all and let’s get into this tip of the day.

Order your mailbox
Do you get more email in one account over the rest? Did you know that you can order or rearrange your email accounts? From your mailbox, select “Edit”. The icons will change from arrows to lines. Select and hold on the lines to move up or down. Want to change the account name? Go to Settings\Mail,Contacts,Calendars\ Select your account \Account\Description to change the account name.

Refresh Your Inbox
Did you sent it yet? Waiting for that email to show, swipe down from the Mailbox screen or Inbox to refresh your email. You will see an arrow formed in a circle and hopefully the email that you’ve been waiting for.

Highlight and Reply
Working with a long email string, sometime you want to collaborate over a portion of the email and you don’t want to send the entire email in the reply. Maybe you want to forward portion out parts to different groups. Try selecting the line item, paragraph, etc on the email and click on the reply/forward icon (the arrow icon below). You don’t have to click on the “Copy/Select All” option that pops up. The new email will show with only the content you highlighted.

Back to your draft
Here’s a shortcut to get back to your saved email draft. First of all, do you know how to save a draft? When you’re composing an email and need to get back to it later, select “Cancel” to show the options to “Delete Draft” or “Save Draft”. So, to recall your draft without going to the draft folder, press and hold the “Compose” icon and select your draft. Sorry Exchange users, the draft folder in Outlook does not sync to your iOS device.

Archive or Delete (Gmail)
Do you want to delete your email instead of archiving it? Did you know when you archive an email in your Gmail account, it goes to your “All Mail” folder?. To turn off archiving, go to “Settings/Mail,Contacts,Calendars/Gmail” and turn off  “Archive Messages”. When you do this, the icon that looks like a bankers box will go away.

Signature: "Sent from my..."
I keep bringing this one up (Episode 68). Just go to your "Sent" folder, copy your signature info from one of your emails and paste it into the signature field.



Hope you enjoy these tips,